TSC Posts PnP Jobs for Elementary and Secondary Schools.
For primary and senior secondary schools, the TSC has posted advertisements for permanent and pensionable replacement teaching positions.
The procedures for hiring teachers on long-term contracts for the fiscal years 2023 July to 2024 July are listed below.
i) Regional Director, Nairobi County and Sub-County Directors are expected to execute the selection process for the announced vacancies after the advertisement for the recruitment of teachers.
ii) For the institution/Counties where a vacancy has been declared, applicants must submit their applications to the Secretary, TSC. This can be done online via www.teachersonline.go.ke. A copy of each applicant’s academic and professional certifications as well as any additional pertinent documents need to be uploaded.
TSC Posts PnP Jobs for Elementary and Secondary School
iii) The Selection Panel is required to exercise the highest degree of transparency and accountability. This is according to in the Public Officer Ethics Act, and TSC Code of Conduct and Ethics (CoCE, 2015).
iv) TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.
v) The COVID-19 pandemic containment guidelines established by the Ministry of Health MUST be strictly followed during the recruitment process. This is the responsibility of the TSC County Director and the TSC Sub-County Directors.
vi) TSC Sub-County Directors MUST make sure that locations for the selection process are accessible to candidates with disabilities, working in coordination with their respective TSC County Directors.
vii) In accordance with Section 23(1) of the instructors Service Commission Act of 2012, all applicants MUST be certified instructors. Candidates who have not properly registered will not be given consideration for employment.
TSC Posts PnP Jobs for Elementary and Secondary School
viii) To avoid hiring unregistered/deregistered teachers or ineligible applicants, TSC Sub-County Directors MUST check the online registration status of the applicants at the shortlisting stage.
ix) Candidates must produce an affidavit that was sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya, to explain why their names differ on academic, professional, and/or identification documents.
x) Those who retake either the KCPE or KCSE test (or its equivalent) MUST provide certified copies of the relevant national examination(s) certificate(s) for each attempt. The Sub-County Directors must certify copies of the certificates.
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In order to assemble the Sub-County Selection Panel(s), the TSC County Director must exchange the lists with TSC Sub-County Directors after the system generates the Applicants’ List.
Before shortlisting a maximum of five (5) applicants for each advertised position, the TSC Selection Panel(s) shall verify the applicants’ professional, academic, and any other necessary documentation.
TSC Posts PnP Jobs for Elementary and Secondary School
The TSC County Director must share the applicant lists with the TSC Sub-County Directors as soon as they are created. The SubCounty Selection Panel(s) will be assembled by the TSC Sub-County Directors. The interview locations, dates, and times will be determined by the selection panel(s), and will be communicated to TSC Headquarters for confirmation before being posted on the TSC Website.
Each applicant will receive an invitation to check their documents. The TSC Website must be published at least seven (7) days before the interview day and time in order for the applicants to be aware of the interview location, date, and time.
Upon receiving an invitation to an interview, candidates must provide originals and crisp photocopies of the following documents:
(1) A national identity card;
b) A certificate of teacher registration;
c) A copy of the diploma or degree and the official transcripts;
d) KCSE diplomas or its equivalent (including certificates for exam retake attempts);
e) KCPE certificate or its equivalent, including certificates for exam retake attempts;
f) Certificates of completion from primary and secondary schools and other pertinent documents;
TSC Posts PnP Jobs for Elementary and Secondary School
g) The card issued by the National Council of Persons with Disabilities (NCPWD), if appropriate;
h) An affidavit made pursuant to Kenya’s Oaths and Statutory Declarations Act, Cap. 15, to explain the difference in names;
i) A letter from KNEC certifying the results, if appropriate.
xiv) People with disabilities must disclose their status as disabled and the type of disabilities they have in order to be placed;
xv) In line with the Constitution and the Law, the Commission should see to it that 5% of all positions advertised are set aside for the hiring of teachers with disabilities.
In the case of a tie, consideration for selection will be made according to the priority sequence listed below:
a) The period of time since graduation
b) The credibility of the academic and professional credentials displayed.
N/B: Subject grades will be taken into account if applicants have equal aggregate grades.
xvii) The names of interviewed applicants listed in order of performance in the selection process for each position (Appendix iii) shall be submitted to the Commission by the TSC County Director together with successful applicants’ recruiting documentation.
xviii) Candidates who have never worked for the Teachers Service Commission will be given preference.
TSC Posts PnP Jobs for Elementary and Secondary School
xix) Candidates from the corresponding SubCounties/Counties will also receive preference.
xx) Any employment application submitted or offer of employment made based on false information given by the applicant will be revoked right away without further mention of them.
xxi) The TSC Sub-County Director will create Sub-County Merit Lists during the interview.
The Merit List shall be used in any subsequent hiring procedures for a comparable position in the Sub-County during the fiscal year or as otherwise instructed by the Commission.
xxii) The TSC-Sub-County Director must give the TSC County Director the Sub-County Merit Lists.
xxiii) County Merit Lists are created by the TSC County Director. Within the fiscal year or as the Commission may instruct, this data bank will be used to find teachers for the county.
The Regional Director will next prepare the Regional Merit Lists after receiving the County Merit Lists from the TSC County Director.
This database of candidates who have been interviewed will be utilized to hire people who will be leaving the workforce during the current fiscal year or as the Commission may determine.
xxv) When the number of candidates in the county data bank for that particular subject is depleted, a replacement will be made using the regional data bank. When a region’s data bank is full, vacancies must be filled according to the Commission’s instructions or the National Merit Lists from the national data bank.
AUTHENTICATION OF EDUCATIONAL, PROFESSIONAL, AND OTHER RELATED DOCUMENTS, SECTION 2.0
i) The following documents must be presented by applicants in original form and legible photocopies:
(1) A national identity card;
b) A certificate of teacher registration;
b) A diploma/degree certificate and the transcripts that go with it;
d) KCSE diplomas or its equivalent (including certificates for exam attempts if retaking the exam);
e) KCPE certificate or similar (including efforts certificates if retaking tests);
f) A letter from KNEC certifying the results, if appropriate;
g) Certificates of completion from primary and secondary schools and other pertinent documents;
h) Where applicable, a National Council of Persons with Disabilities (NCPWD) Card;
i) An affidavit made pursuant to Kenya’s Oaths and Statutory Declarations Act, Cap. 15, to explain the difference in names.
Please note that provisional transcripts will not be accepted.
ii) The selection committee will confirm that:
a) The candidate satisfies the criteria outlined in the TSC advertising;
b) All official transcripts, original academic and professional certifications, and other documentation supplied are true copies.
iii) Applicants who submit falsified or false academic, professional, or other documents will be punished by disqualification and/or deregistration.
iv) Prior to the interview, the TSC Sub-County Director must authenticate photocopies of the certificates and attest that they are accurate replicas of the applicant’s original academic and professional credentials.
v) At the conclusion of the interview exercise, a vacancy-specific Merit List based on the interview results will be produced and disseminated to all applicants.
vi) The TSC County Director and the TSC Sub-County Directors are in charge of making sure that the:
a) The exercise is impartial and open;
b) The Selection Panels have been adequately made aware of the hiring procedure;
c) The interviews are conducted as stipulated in these guidelines and any other circulars applicable to the process;
d) Only the successful applicant(s) on the Merit List are employed.
vii) The TSC Sub County Director should ensure that successful applicant(s) from the Merit List is/are issued with Application for Employment forms to fill.
TSC Posts PnP Jobs for Elementary and Secondary School
viii) All the relevant recruitment documents shall be submitted to the TSC County Director’s office by the TSC Sub-County Director. The TSC County Directors shall convene a County Selection Panel. The panel shall conduct verification of the documents and ensure that all the requirements are met by the successful applicants before issuing duly signed Offer of Employment Letters and submitting the recruitment documents (as per the approved checklist) to the TSC Headquarters within the stipulated timelines.
3.0 SELECTION PANEL FOR INSTITUTIONS WITH BOMs
(a) Chairperson, Board of Management – Chairperson
(b) Head of the Institution – Secretary
(c) Subject Specialist – Member
(d) Parent Association (PA) Chairperson – Member
(e) TSC County Director/ Representative – Member
TOTAL 5
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3.1 SELECTION PANEL FOR SCHOOLS WITHOUT BOMs
(a) TSC County Director/ Representative – Chairperson
(b) Head of the Institution – Secretary
(c) Subject Specialist – Member
(d) PA Chairperson – Member
(e) PA Member – Member
TOTAL 5
3.2 SELECTION PANEL FOR JUNIOR SECONDARY SCHOOLS
(a) TSC Sub County Director – Chairperson
(b) TSC Sub County Human Resource Officer – Secretary
(c) Curriculum Support Officer/ Subject Specialist – Member
TOTAL 3
N/B: The TSC Sub-County Director shall ensure that the Selection Panel is well sensitized to conduct the interview within the COVID-19 containment measures as set by the Ministry of Health or any other pandemic as may advised by the Ministry of Health from time to time.
4.0 SELECTION CRITERIA
i) The TSC Sub-County Director shall provide the selection panel with a list of all applicants as received from the TSC County Director.
ii) The selection panel shall interview only those who meet the set criteria. The TSC SubCounty Director should note any inconsistency (ies), adhere to the guidelines and guide the applicants /selection panel and the Commission accordingly.
iii) Applicants shall appear in person before the selection panel. The selection panel shall score each applicant based on the selection score guide (Appendices 1 (a) or 1 (b))
NB. An applicant with disabilities related to hearing and/or speech shall be allowed the company of a sign language interpreter.
5.0 QUALIFICATIONS
5.1. Graduate Teachers
Applicants must have a minimum mean grade of C+ (plus) at KCSE and C+ (plus) in each of the two teaching subjects or two (2) Principles and one (1) Subsidiary pass at ‘A’ Level. In addition, they must have either:
(a) A Bachelor of Education Degree with two (2) teaching subjects or,
(b) A Bachelor of Science or Arts Degree plus a Post Graduate Diploma in Education (PGDE) with two teaching subjects or,
(c) Bachelor of Science with Education/Bachelor of Arts with Education with two teaching subjects or,
(d) Bachelor of Science in Agricultural Education and Extension with two teaching subjects.
N.B: Applicants with the following qualifications are also eligible;
i) Bachelor of Education holders with a mean grade of C Plain and C Plain in the two teaching subjects at KCSE and have undertaken a Diploma in Education or those who obtained a Mean Grade C (Plain) at KCSE and C (Plain) in the subjects of study at A-Level and obtained at least 1 Principle and 2 Subsidiaries for Sciences, 2 Principles and 1 Subsidiary for Arts prior to undertaking a Bachelor of Education Degree
ii) Diploma in Education Holders with a Mean Grade of C+ (Plus) and C+ (Plus) in the two teaching subjects at KCSE and have undertaken a Bachelors of Education Degree.
iii) Bridging/Pre-university certificates for those who completed the course before December 31st, 2015 are considered.
5.2. Diploma Teachers
Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+(plus) (or Credit pass) in the two teaching subjects or one (1) Principle and two (2) Subsidiaries at ‘A’ level. In addition, they must have: a Diploma in Education from a recognized Teacher Training Institution with at least C+ (Plus) in the two teaching subjects.
N.B:
a) Diploma Teachers who graduated in 2008 or before with a mean grade of C (plain) and C (plain) in the two teaching subjects are eligible
b) Hearing and visually impaired teachers who enrolled for training with Mean Grade of C (Plain) and C (Plain) in the two teaching subjects are eligible.
5.3. Technical Teachers
Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+ (Plus) in the two teaching subjects or one (1) Principle and two (2) Subsidiaries at ‘A’-Level in subjects studied. In addition, they must have either:
i) Bachelor of Education Technology (BeD TECH); or,
ii) Bachelor of Science (BSc) in any relevant technical Subject (s) /Course; or
iii) Higher Diploma in a technical course; or
iv) A Diploma in a technical course.
Further, applicants under category (ii) above MUST possess a Diploma in Technical Teacher Education from Kenya Technical Trainers College (KTTC), previously known as Kenya Technical Teachers College.
N.B:
1) Applicants whose training is in subjects that are currently not in the Secondary School Curriculum do not qualify, irrespective of their having undertaken a Post Graduate Diploma in Education (PGDE) and/or enhancement. This category includes but is not limited to Bachelor of Science /Bachelor of Arts in:
Natural Resources – Horticulture – Fisheries
Meteorology – Farm Machinery – Anthropology
Forestry – Sociology – Biotechnology
Animal Husbandry – Journalism – Theology / Divinity
2) Applicants with Economics/Commerce/Accounting can apply for Business Studies and those with Social Education and Ethics (SEE) can apply for CRE/IRE.
3) Diploma Teachers with English/other subjects qualify for employment as teachers of
English/Literature on condition that they have adequate units in both Language and Literature.
5) All applicants must have studied the two teaching subjects at KCSE except for Agriculture, Business Studies, Home Science, and Computer Studies. For those who did not study Business Studies and Computer Studies, one should have attained a minimum of C+ (Plus) in Mathematics at KCSE. For those who did not study Agriculture and Home Science, one should have attained a minimum of C+ in Biology at KCSE.
TSC Posts PnP Jobs for Elementary and Secondary School
6) Graduate Teachers should have studied a minimum of eight (8) course units in each teaching subject. In addition, the teachers must have studied Special Methods in their two teaching subjects of choice together with a minimum of three (3) months teaching practice.
7) Enhancement certificate(s) and transcripts shall only apply where an applicant had not covered the minimum number of units during the degree/ diploma programme.
8) Applicants who chose to study a third subject must ensure that they have studied all the units in the chosen subject as offered by the selected institution for four years of study together with special methods and teaching practice. In addition, there should be evidence that the applicants have covered the approved credit hours for the course.
8) Applicants previously employed under contract and whose services were terminated due to inadequate units in teaching subjects and have since obtained enhancement certificates with adequate units are eligible to apply.
9) Kenya Sign Language (KSL) and Braille are considered as teaching subjects in Special Needs Education e.g. Biology/KSL and Geography/Braille.
6.0 VALIDATION OF DOCUMENTS BY THE TSC COUNTY DIRECTOR
The TSC County Directors should:
i. Ensure that the recruitment documents have all the attachments required as provided for in the approved checklist/s;
ii. Vet the recruitment documents to verify that the applicant(s) recruited qualify for employed as a teacher as per the provisions of the recruitment guidelines;
iii. Ensure that all documents are duly signed as required; including the score sheets, Minutes of the Selection Panels, confirming that the candidate qualifies/merits to be engaged as a teacher intern;
iv. Compile complaints received and submit appropriate action taken or recommendations to the Commission.
7.0 DOCUMENTS TO BE SUBMITTED TO THE TSC HEADQUARTERS
The TSC County Director is required to hand over the following documents to the TSC Headquarters:
i) Duly signed file copy of the Offer of Employment letter together with:
a) Certified copies of:
• National Identification Card;
• Certificate of Registration as a teacher;
• Academic certificates;
• Professional certificates and all official transcripts;
• Letter of Certification of results by KNEC (where applicable);
• NCPWD Card (where applicable);
• An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap. 15 of the Laws of Kenya to explain the variance in names (where applicable);
• Bank plate/Card (front face);
• KRA PIN Certificate;
• NHIF Card.
b) Two (2) passport size colour photographs in respect of successful applicant(s);
c) Original Medical Examination report in form GP 69.
ii) A list of all interviewed applicants in order of merit for the advertised vacancies in (Appendix (III a);
iii) A copy of the system generated list of all applicants clearly showing those who failed to attend the interview; (Appendix III b);
iv) List of applicants with disabilities; (Appendix)
v) Duly signed Minutes of the Selection Panel and the Sub-County Selection Panel;
vi) Completed selection score guide duly signed;
vii) Duly completed pay point particulars form.
8.0 COMPLAINTS
i) Any applicant who is dissatisfied with the process should submit to the TSC County Director a written complaint immediately and send an email to the TSC Headquarters through email address: [email protected] not later than seven (7) days after the selection process;
ii) The TSC County Director should within seven (7) days analyze and address all complaints raised after the selection process has been completed and promptly inform the Headquarters on the action taken;
iii) Where an applicant is dissatisfied with the decision of the TSC County Director in (ii) above, or where the complaint is made against the TSC County Director, the applicant shall appeal to the Appeals Committee on staffing functions at the TSC Headquarters. The Appeals Committee shall investigate the allegations and take appropriate action within fourteen (14) days.
9.0 IMPORTANT NOTES
i) Clarification and advice on issues of qualifications arising from these guidelines, should be sought from the TSC County Directors.
ii) Notwithstanding the decentralization of the function of teacher recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded in carrying out recruitment directly from the TSC Headquarters.
iii) The TSC Regional Directors shall:
Ensure guidelines are adhered to within their regions;
a) Coordinate the teacher recruitment process within their respective regions;
b) Sensitize County Directors and oversee the sensitization of other officers including members of the Selection Panels involved in the process;
c) Ratify the Merit Lists for use during recruitment;
d) Shall undertake measures to resolve complaints arising from the process within their regions.
Attached find the following Appendices for use during the selection exercise
Appendix I:
a) Selection Score Guide for Post Primary Institution Teachers
b) Selection Score Guide for Post Primary Institution teachers with disabilities
c) Grading System
Appendix II: Board of Management and TSC Checklists
Appendix III a: List of interviewed applicants.
Appendix III b: List of all applicants clearly showing those who never turned up for interview
Appendix IV: Declaration Form I
Appendix V: Declaration Form II
Appendix VI: List of applicants with disabilities